Dear Valued Club Member
Notice is hereby given that the Annual General Meeting of Kings Heath Running Club will be held at 19:00 on Saturday 9th March in the function room at the Station Pub – Location details can be found here.
The purpose of the AGM is to:
- receive from the Committee a report, balance sheet, and statement of accounts for the preceding financial year
- agree to the club constitution and discuss any proposed amendments
- elect the Committee for the following year
Only registered members of Kings Heath Running Club will be eligible to submit resolutions, attend and vote at the AGM, and stand for Committee posts.
Details of the requirements for the AGM can be found in the constitution (ref 7.2) along with voting details (ref 8.1). For the purpose of the AGM, a member will be classified in accordance with point 4 of the constitution as at 23/2/2019.
The club constitution
A new draft constitution has been created which will be discussed as part of the meeting, the draft constitution can be located here. Any amendments proposed for consideration by the AGM must be submitted in writing to the interim secretary by 19:00 on 23/02/2019. Amendments are to be submitted in writing to firstname.lastname@example.org marked for the attention of Scott Williams. Any amendments will be shared with members a minimum of 7 days prior to the AGM and will be open for discussion at the AGM. Agreement will be reached to implement the constitution following discussion of any proposed amendments on the basis of a majority vote.
The meeting will include the election of committee members for the following year. Members considering themselves for a position should read the constitution and be doing so on the basis that the expectation is they will commit to the role for a min. 12 month period.
Nominations for membership of the committee must be received by the interim secretary in writing (including e-mail) by 19:00 on 23/02/2019. All nominations must include details of the seconder (see point 10.2.2 of the proposed constitution), nominations are to be made in the following format and to be sent to Scott Williams – email@example.com –
|Proposal for consideration for a Committee role to be discussed by AGM|
|Name of proposer (yourself)|
|Name of seconder (another club member who has agreed with your self-nomination)|
|Committee Role applied for|
|Will be present at the meeting?|
The following roles will be up for election by the AGM with details of whether the current post holder is standing for re-election. Job descriptions of all of the roles can be found.
|Role||Current Holder||Standing for re-election||Notes|
|Secretary||Scott Williams (Interim)||Yes||N/A|
|Volunteer Co-ordinator||Nicy Morgan||Yes||N/A|
|Kit Manager||Scott Williams||No||N/A|
|Social Secretary||Trudie Bagwell||Yes||N/A|
|Men’s XC Manager||Michael Green||Yes||N/A|
|Women’s XC Manager||Vacant||–||N/A|
|Communications Manager||Vacant||–||New position|
Should you have any further arising matters that you wish to be discussed please arrange to send these through to firstname.lastname@example.org by 19:00 on the 23/2/2019.
Interim Club Secretary